Interruptions and Distractions Disrupt Technology Users Productivity
Managers and professional staff who utilize technology, particularly, computers for much of their work are troubled by the same distractions that “thought leaders” are in the performance of their work. The computer is no safe haven against interruptions and distractions. There is a level of focus and discipline required and many, if not most of us, don’t always with the battle.
If you are doing research, writing papers and reports, organizing projects or developing new computer technology, you must avoid the distractions. There are two areas to manage…external and internal (your self-imposed distractions).
We often do not even realize how we are allowing these influence to undermine our productivity. We are unintentionally robbing ourselves of high-performance and adding to our stress to boot.
Technology Time Management
Let’s look at how managers and technology workers can focus their minds in a crystal clear way, increase their ability to concentrate and block the procrastination standing in the way of persona and professional success in our digital world.
Our emphasis in this discussion is for those who utilize technology, specifically computers, to create, design, plan, develop, write and research using their computer. The specific culprit that needs our best effort to over-come is the interruptions/distractions factors.
In managing our time and productivity, where our work involves the computer much of the time, we are in a self-initiated situation that rests on our creative desire for stimulation, pleasure and habits. Our minds have developed to seek stimuli that is fun and pleasurable. Never mind that such stimuli often wreck your productivity. We get distracted, side-tracked and many times unconsciously sucked into positive stimuli that has nothing to do with the job at hand. Here are examples;
- E-mails. We just can’t help checking to see who is sending us message, We may have a particular thought in the back of our mind that information or responses we may be waiting for may be among the e-mail quagmire.
- News, sports, company results, meeting announcements, software we like to check, etc. become habitual.
The list goes on and on and is almost endless. What we have to do is STOP THE DISTRACTIONS!
Easier said than done.
The remarkable dilemma here is that the distractions & interruptions causing productivity to under perform have been around for centuries. It is not like this is a new problem for leaders and managers. It is not. What is new is the added technological layer. For most managers and professional staff, e-mails, phone calls, text messages and available on-line resources have significantly increased the traditional interrupters.
Getting control of these insidious productivity menaces is at the heart of any manager or staff members opportunity for significant performance. We must all take a hard look at what is short-changing our success?
Here is one good idea to use your time productively:
Be sure that you spend some time each day out of your office, and in the midst of the workforce. Try to be a part of the group, while maintaining your leadership role. You can use this time to get to know your employees, ask questions or even join them for lunch.
There is a lot to learn if you’ve never managed your time before. Luckily, the advice in this article can help you with that. By learning the following principles, you can start to be a more efficient time manager.
Working a day ahead of time is a smart way to manage time. If you can, always plan your schedule a day in advance. This will help you wrap everything up at the end of a long business day. When you know your tasks ahead of time, you can dive straight into your work.
Pay close attention to deadlines if you find you are constantly late with projects and appointments. When you see a deadline is coming, don’t let other priorities fail and get you behind on everything. Making a schedule an sticking to it is the best way to eliminate stress.
When you find yourself constantly late and missing deadlines, consider getting a bigger clock and putting it in a place where it stares you down all the time. Studies show that when people can see a clock during the day, they mentally gravitate toward more time-saving efforts! Try this at home and the office to better manage your time.
Do not be afraid to tell people to leave you alone when you are working. Hang a sign on the door, lock the door and block your phone calls when you need to get something done. This will help you keep your train of thought and focus on the task at hand. You will be far more productive without any interruptions.
Keep a diary of how you are spending your time. Do this for about 3 days. You will be able to see what you are spending time on. You can then determine what is necessary to spend time doing and what isn’t necessary. Figure out how to manage your time better.
If you need help improving your life, you need to avoid wasting time at all costs. We all need some down time to relax and recuperate. But during the time you should be working, you need to be working and accomplishing tasks. Time wasting on phone apps, Facebook and other distractions is just unnecessary.
It isn’t hard for you to see that time management has helped people time and time again. You just need to take it a little slow and work hard at getting results. Implement the tips you’ve read here and everything will work out for you!
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