Effective Delegation is a Process
Successful managers and executives have mastered the fundamental concepts for effective delegation. The basic process behind delegating work assignments and projects form the engine behind outstanding execution. Here are the top level fundamentals.
- Plan the assignment or project
- Select the person or team for assignment
- Consider the individual abilities and communication needs
- Delegate the assignment
- Follow-up with progress reports and coaching
- Conduct a post assignment review
Whether the assignment is a simple one person project or a complex team project, applying these six techniques will provide the manager with the best opportunity for success. Projects, even small ones, need to have a plan that includes the steps, resources and timetable for completion. To the extent possible, the manager needs to select the right person or persons to undertake the tasks.
Individual Communication Skills Must Be Part of Successful Delegation
A key delegation concept is to understand the way each individual will communicate and process the assignment. This is the process of “seeing things through the eyes of the employee.” This leads into a more effective interaction when delegating the assignments. People must be understood and treated as individuals for the bet result.
Imagine have two people being assigned a project. One is new to the business unit and lacks deep experiencing and the other is a veteran with a proven track record on the work being assigned. Do you really think the will “hear” the assignment in the same way?
Once the assignment or project is completed, the manager conducts an in-person review of what worked, what didn’t work and what can be done to improve. and recognition are part of this step.
As the assignment unfolds, the manager needs to have planned and unplanned progress reports and check-ups. The frequency will depend on the importance of the assignment and the skill level of those completing the tasks.
This process forms the successful 6 step concept behind delegating and assigning work for productivity and performance. Busy managers and executives can over-look or take short cuts in planning and delegating important work. This directly effects productivity. Expediency is not excuse. In the end taking short cuts on the proven concepts of effective delegation will come back to bite you! Why not apply the 6 concepts with every important project or assignment. This is the best way to build a high-performance business unit.
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