Increase Your Productivity and Boost Performance

The productivity gains from a solid performance creating process that also utilizes technology enablers is a clear career booster.  The extent to which your company provides productivity enablers is important but to the extent they don’t…you must seek them out yourself.

Global Technology Driven Performance

We found some data on the extent to which technology is driving performance. According to the World Economic Forum, between 2005 & 2012 looking at to what extent is the latest technology made available to companies and employees, utilizing a Scale of 1 -7, with 1 = not available to 7 = widely available, the global average increased from 3.78 to 5.04.

This represented an 133% increase and strong upward trend.

If productive and competitive businesses are increasing their use of technology to such an extent, shouldn’t leaders and managers be as aggressive with technology that can increase professional productivity?

Increasing Your Work Results with Systems and Procedures

In a recent article on personal productivity from EO Fire.com, we begin to see…

“What your business (and life) will look like when you’re creating systems and processes”

And when you’re creating systems and processes, your business (and life) might look and feel a little hectic. You might feel like you’re kind of all over the place – or sometimes, you might feel like you’re “forgetting something”.

That’s because – perhaps for the first time in a long time – you’re giving one single project your focus. Kudos!

So while it might feel a little hectic, and you might have that feeling from time to time like you’re forgetting something, stay the course.

Trust that you’ve put down a solid foundation to help support your business (and life) while you’re creating systems and processes – because on the other side of creating systems and processes are BIG things, like freedom, time, growth…

  • Are there tasks on my daily list that can happen weekly?

  • Are there tasks on my weekly list that I don’t have to be doing RIGHT NOW?

  • Are there tasks on my month list, or 1-time project list that can put off until I have at least 5 systems and processes in place?”

If you are committed to really improve your results, then asking yourself these questions about the basic tasks and functions you need to perform daily and weekly will yield the foundation for creating process for success.

How to Create Your Performance Management Boosting Process

Once you have gone through the self-analysis process of thinking through every aspect of your daily and weekly activities that are key to results, you will begin to have a clear vision of all the important actions you are working on in your business life.

This will give you,

  • A prioritized list of key actions and tasks
  • The time each will take including any one-off projects
  • Regular meetings and work commitments

Now you can begin to research various software programs that might be very helpful in supporting a process of handling the bucket of tasks and functions you perform.

Can you find computer based software that can provide a technology boost to any of your key tasks?

The productivity boosting technology usually falls into one of 4 categories.

  1. Basic organizational skill activities
  2. Personal & Project Planning
  3. Activity and appointment scheduling
  4. Resource management and coordination
  5. Time management and meeting/appointment scheduling

This list applies both to the management of a team or unit of employees as well as for the individual manager of staff member.

You can learn more about these categories at smallbusiness.chron.com. “Organizational Skills in the Workplace”

The quantity and quality of your useful work product that could be enhanced by software technology can be compared the the time and resources you would need to do these key activities completely manually.

“Better performance (with technology boosters) means more work accomplished in shorter time and/or using fewer resources.”

Your Mental Organization Affects Performance

The amount of activities, tasks, meetings, travel, and much more form the demands of performing your job, managing a business unit or running a business enterprise. These demands, and the forced multi-tasking that results, place a lot of pressure on your mental processes.

mulit-tasking hurting performance

Multi-tasking Hurts Performance

These demands are a primary reason we want to focus on building a personal or team productivity process to off-load as much manual tasking as possible to technology.  There has been much written about the negative affects of “multi-tasking” and how your productivity and work product can fall off as you try to balance too many tasks. It is easy to suggest focusing on one task or project at a time but the demands and interruptions can over-whelm your best efforts.  To the extent technology can be implemented in your productivity process, some relief may occur.

Keeping your mind organized can be a challenge when you are juggling the varied demands of running a business. Prioritize projects and make to-do lists to keep yourself on track. Understand your personal working style and play to your strengths. Not everyone is cut out to be an accomplished multi-tasker. You might work best by focusing on finishing off one project at a time rather than balancing multiple tasks.

What Successful People Do To Be More Productive

mental organization

Source: Photo At Pinterest

Getting More Production with Less Effort

During 40 years in the business world, I was able to observe a number of people at all levels in business and organizations I worked with who seemed to accomplish significant results seemingly with less effort than others.  This occurs in most organizations and businesses but finding the root cause of higher results with less stress and effort  is not easy.

Our research into this phenomenon lead us to an interesting article on the subject at Entrepreneur.com.  Here are several valuable excerpts:

“A new study from Stanford shows that Rascoff is on to something.

The study found that productivity per hour declines sharply when the workweek exceeds 50 hours, and productivity drops off so much after 55 hours that there’s no point in working any more. That’s right, people who work as much as 70 hours (or more) per week actually get the same amount done as people who work 55 hours.

Successful people know the importance of shifting gears on the weekend to relaxing and rejuvenating activities. Like Spencer, they use their weekends to create a better week ahead.”

“Disconnecting is the most important weekend strategy on this list, because if you can’t find a way to remove yourself electronically from your work Friday evening through Monday morning, then you’ve never really left work.

“Making yourself available to your work 24/7 exposes you to a constant barrage of stressors that prevent you from refocusing and recharging. If taking the entire weekend off handling work e-mails and calls isn’t realistic, try designating specific times on Saturday and Sunday for checking e-mails and responding to voicemails. For example, check your messages on Saturday afternoon while your kids are getting a haircut and on Sunday evenings after dinner. Scheduling short blocks of time will alleviate stress without sacrificing availability.”

Read the full article at entrepreneur.com

Trello – A Technology Enabler of Super Proportions

We are constantly on the look out for software technology that can support the thesis of this post to find enablers that can really have an impact on your work and results.  One of the very best we have found and use ourselves is called “Trello”.

Trello is a project management system and personal organizational enabler that is easy to use but with very robust functionality that can increase productivity quickly.  The ability to set up projects, activities and work lists and use drag and drop functions to easily organize and move tasks around is a huge time saver.

The basic version is Free and the upgrade is very affordable.  The ability to allow collaboration among a team of people or business unit increases the functionality and makes the tool invaluable.

You can find a good review of the Trello software at G2 Crowd.

Tim Maurer, Contributor at Forbes/Advosor Network has written a clear and helfpul review of the Trello tool.

7 Steps To Creating The Best Personal Task Management System With Trello. Ryan Carson, the founder of Treehouse, introduced me to Trello (via blogger Leo Babauta).  Trello is a highly visual (free) online collaborative project management tool (with access online and on iOS and Android devices), but Carson re-engineered it to become his go-to personal task management system.

I’ve been using it for five months now without fail, synthesizing everything from Covey and Allen that stuck, along with Carson and Babauta’s wisdom, to create the only task management system that’s ever really worked for me.  Here’s how it works for me and could work for you…
Read the complete article at Forbes about Trello
 Organizational improvements, task and project management development and performance increases product productivity results.  Using technology wherever it can help your work style and daily and weekly endeavors and should be seriously explored.

About 

Michael D. Moore is the publisher of Management By Delegation and is a veteran executive with 40+ years in the Banking and Insurance Industries. A devoted entrepreneur, using his business experience to provide resources for managers and leaders at all levels. For the last 5 years, he has built a growing web presence for helping people with personal and professional development. To learn more about these advanced concepts & join our group Click here 5 Must Have Management Skills

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