While we often talk about and Blog about the skills and techniques involving the inter-actions during the effective delegation process, planning can not be over-looked. The “planning process’ can involve both the project itself or the actual pre-delegation planning. The Project planning involves laying out a complete and integrated action plan that, when well-exectued, will accomplish the objective. The pre-delegation planning covers exactly how the manager will communicate the assignment to the recipient. Of these two, the pre-delegation planning falls short most of the time.
Perhaps it is lack of time to pre-plan or the press of the managers work schedule. Whatever the cause, failure to do some pre-delegation planning is at the root of a number of poor execution results. We cover a lot of details in our management by delegation program, but there are some basics that can be adapted by managers right away. First, pre-plan “What” needs to be done in a way that a crystal clear statement about what needs to be accomplished can be discussed. Nest, make sure that the “How” factor is planned. this means what are the standards and expectations the manager has for how the employee should complete the assignment. Last, plan not only to communicate “When” the assignment is due but layout the dates & times for progress updates as the assignment unfolds.
By pre-planning these three areas before communicating assignments, the manager is in a very strong position to get results.